One Data is a German software company and a European leader in data product management. With the first available AI-powered Data Product Builder, One Data redefines the development of data products, specifically designed for innovative and collaborative data teams.
This enables such teams to create and use comprehensive data products, establish a data-driven culture, and unlock the full potential of data. Data products built in One Data transform raw data into actionable insights, empowering businesses to make
informed decisions, optimize processes, and drive innovation. The Data Product Builder streamlines the development process, reducing time-to-market for data products, ensures scalability and flexibility in handling diverse data sources, and ultimately unlocks the value of data assets more efficiently.
With the establishment of a Data Product Marketplace, One Data strategically dismantles data silos, creating a central space for data collaboration and seamless sharing. The company concentrates on bridging the gap between data experts and non-technical business users, enabling them to build, manage, and share data products efficiently while ensuring interoperability and high data quality. The outcomes include more stable supply chains, more accurate forecasts, faster R&D processes, and more efficient data teams.
A company’s data is one of its most valuable assets. But when that data is sitting in individual silos, it can be difficult for businesses to get the insights they need. With its AI-powered Data Product Builder, One Data is helping businesses break down silos to make powerful, data-driven decisions.
One Data gives customers the choice of using either Amazon Web Services (AWS) or Microsoft Azure to leverage its solution. However, when it first began to offer its services in the cloud, the company trusted its development teams to open new accounts themselves. This ran the risk of creating shadow IT, which would have been difficult to govern.
“Costs can skyrocket in a cloud account without good governance,” explains Maik Paluch, Senior System Engineer at One Data. “Resources were being used without any consultation beforehand. We needed a proper budget planning capability and cost warnings to get the right insights at the right time.”
In particular, inconsistencies between the way the three cloud providers run their billing made it difficult for One Data to compare its cloud usage across AWS, Google Cloud, and Azure. This made attributing cloud costs to customers a challenge. “We didn’t have any idea of how to distribute and administrate cloud accounts,” recalls Maik. “We quickly realized we needed a partner to provide us with cloud administration tools, cloud monitoring tools, and most importantly, good financial governance.”
Taking a bird’s-eye view of the clouds with the DoiT console
One Data began working with DoiT in 2022 on its AWS and Google Cloud accounts. With numerous standalone accounts across the two providers, One Data first had to locate all the accounts and then bring them together in one centralized location: the DoiT console. This gave the company a single point of access to visualize and manage all its cloud accounts. It also provided governance capabilities through DoiT console to ensure each account was properly controlled, with clear responsibility for each, along with central oversight.
Impressed with its ability to use DoiT to manage its AWS and Google Cloud accounts, One Data then moved its Azure accounts too. “We were using a third-party vendor, and were finding it difficult to compare our Azure invoices with our other accounts,” Maik explains. “The timing of the invoices was also a problem, arriving two months after the work had taken place, whereas DoiT’s invoices were always right on time. We moved all our Azure accounts to DoiT in just a week. It was a flawless transition.”
Visualizing and controlling cloud costs
One Data can now use the console to manage all its cloud accounts in one place and visualize and control its costs. Maik and his team quickly got to grips with the intuitive console, with a DoiT Cloud Reliability Engineer (CRE) offering a workshop to share further tips on how to make the most of its functionality.
“With our accounts aggregated with DoiT, it is much easier to compare invoices between the different cloud providers and identify the resources we are using, instance by instance, customer by customer,” explains Christoph Buchner, Team Lead IT – Admins & Cloud Services at One Data. “We can see not only what costs a cloud account is generating, but what specific resources are contributing to those costs.”
The team can also attribute expenditure to particular accounts and resources, and then use the console to generate reports at the push of a button to help departments across the business visualize cloud expenditure. For example, One Data needs to create monthly and annual cost summaries for its finance team to help with budget forecasting. Previously this was done manually by copying data into a spreadsheet, a process that took eight to 10 hours every month.
“Now, with the console, we can generate reports in minutes,” says Maik. “Our financial team has access to the product as well, with fancy graphs and bars to visualize all they need. It’s everything a financial team could dream of.”
Securing discounts and avoiding cost spikes with DoiT technology
With this level of insight into its cloud costs, One Data now manages its resource usage on an ongoing basis to keep its costs under control. It can also use Cloud Analytics within the DoiT console to forecast upcoming cloud expenditure and understand the impact of its cost-management measures.
One Data also uses DoiT Flexsave™ to help reduce its AWS bill. Flexsave identifies any of One Data’s compute workloads that aren’t already covered by commitment-based discounts and automatically applies discounted rates to those workloads, helping to reduce the amount the company spends on compute power on demand.
With Anomaly Detection, meanwhile, One Data can quickly spot any unexpected spikes in expenditure and take fast action to reconfigure its services to bring those costs back down before they accumulate. For example, the company was recently alerted to an unexpected cost rise of 10% per month in one of its Azure accounts. “Using the console, we broke down the resources and services we were using and identified why the costs were increasing, and then quickly made adjustments to put things right,” Maik recalls.
Centralizing control with effective identity and access management
Since working with DoiT, One Data’s approach to cloud governance not only covers FinOps, but also extends to the way it handles identity and access management for all its cloud accounts. Previously, with developers setting up their own accounts, certain accounts were difficult to find, while others were difficult to access once those developers left, taking their access credentials with them. With DoiT’s help, One Data is following best practices in terms of access controls, account administration, and user lifecycle management.
“When access isn’t properly managed, you can end up with shadow IT, with no central control,” Maik explains. “With DoiT we have brought all our individual accounts into one platform and we are in charge of every single account, including their creation and decommissioning. We have ultimate responsibility for it all.”
Solving issues quickly with efficient technical support
Whenever One Data runs into challenges with its use of cloud services, it turns to the DoiT team for support. By granting DoiT CREs access to its live cloud environment, One Data enables them to explore issues in detail and quickly get to the heart of the problem. The CREs can then provide detailed advice, troubleshooting, or step-by-step solutions to help One Data resolve issues.
“The DoiT team is always very quick to respond,” says Maik. “I typically get a response from my account manager within one to two hours, and it usually takes less than 16 hours to receive a proper technical answer to any problem. It’s really helpful not to have to wait when you’re in a high-pressure situation.”
97.5% reduction in time spent preparing financial reports
Previously, One Data would spend up to 10 hours a month preparing forecasting reports for its finance team. Now, with the console, it takes just 15 minutes, saving the One Data team 9.75 work hours a month – a reduction of 97.5%.
A fully compliant cloud operation
With all its cloud accounts consolidated with DoiT, and a well-established system of identity and access management, One Data is fully compliant with regulatory standards on security and data privacy in an even more efficient way.
“When our security and compliance team ask us how we keep our cloud accounts secure, we simply mention DoiT and they are immediately reassured. When it comes to good governance, we know we are following best practices with DoiT,” says Maik.
22% savings on AWS compute instances with Flexsave
With Flexsave automatically finding and allocating discount rates to applicable workloads, One Data has saved a total of 22% of its AWS EC2 bill.
With its cloud environment now set up in the best possible way and its costs easily manageable, One Data is determined to focus on even higher scalability.
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From cost optimization to cloud migration, machine learning and CloudOps, we’re here to make the public cloud easy.
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